Programme Support Coordinator – Food and Drink Capital Funding Scheme

Salary: £28,000.00  – £32,000.00 annually, dependent on experience 
Annual Leave entitlement: 25 days (plus 10 bank holidays) 
Working hours: Full time – 35 hours per week
Contract: Fixed-term Contract – 12 Months
Location: Ratho, Edinburgh / Hybrid-working

Closing date for applications: Thursday, 9 October 2025

In person interviews for this role are expected to take place w/c 20 October 2025.

Prior to any employment commencing with Scotland Food & Drink you will be asked to provide documents to demonstrate your right to work in the UK.

JOB SUMMARY

This role will provide essential support for the Capital Funding Scheme including leading day-to-day delivery of processes including: advising businesses, screening and tracking applications, liaising with (and passing data to) external contractors, progressing applications through key stages, supporting ongoing monitoring and reporting, providing feedback to applicants.

ABOUT THE ROLE

Your day-to-day responsibilities may include but are not limited to:

• Respond to applicant queries and provide advice on the application process.
• Conduct eligibility and initial quality assessments for incoming applications.
• Carry out all necessary administrative processes to progress and track applications from entry to end point (whether successful or not). This will include ensuring data is handled sensitively.
• Deliver constructive feedback and updates to applicants.
• Maintain records, ensuring audit ready documentation and tracking of stage gates.
• Assist in monitoring and evaluation, including data collection.

ABOUT YOU

• Strong organisational and time-management skills.
• Proven ability to work to a deadline and manage competing priorities.
• Demonstrated ability to understand, interpret, track and analyse data.
• Experience in grant/funding distribution and similar programme support roles is advantageous.
• Experience with form-based platforms (e.g. Formsite) and CRMs advantageous.
• Excellent communication skills, clear, empathetic, and professional.
• Confident user of the Microsoft Office Suite (Word, Excel PowerPoint, Outlook, etc.) for data handling, documentation and correspondence.
• Able to work efficiently both independently and as part of a project team.
• A flexible and proactive approach with the ability to work both independently and collaboratively.  
• Experience in the Scottish food and drink sector is desirable but not essential.
   

ABOUT SCOTLAND FOOD & DRINK

Scotland Food & Drink is the industry leadership organisation tasked with delivering the industry strategy and driving responsible growth for the sector. We are also a membership organisation with over 350+ companies at our heart. 

Working with us gives you an opportunity to be part of one of the most exciting and innovative industries in Scotland.

Our culture and our people are core to delivering our diverse and collaborative work . We have work/life balance as one of our core values and a comprehensive benefits package including, a group pension plan, 35 days annual leave (in addition to your birthday off), enhanced maternity & paternity benefits, a health care cash plan, a flexible working policy, an electric vehicle scheme, a cycle to work scheme, a life assurance scheme, professional study & training assistance, an employee assistance programme and wellness events.

There is also opportunities to socialise and attend industry events and dinners. 

We believe working with us should be a hugely positive experience, our core values are:
Ambition – We pursue excellence with unwavering ambition.
Collaboration - We believe in the power of working together.
Innovation – We embrace a culture of continuous improvement and creativity.
Celebration - We believe in recognising and celebrating achievements.
Authenticity - We are committed to honesty, transparency, and integrity.
Balance - We believe in finding balance between work and the rest of our lives.

We are also an equal opportunity employer, and we recognise that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive. We support candidates with reasonable adjustments throughout the recruitment process, please let us know when applying if you will require any additional support.  

APPLY NOW

Please send CV and covering letter, or any questions you have regarding the role to: careers@foodanddrink.scot with the title of the job you are applying for in the subject line.